Boise State University
This listing was posted on Broadbean.
Administrative Assistant, VPCFO Suite
Location:
Boise, ID
Description:
About Us:Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.Learn more about Boise State and living in Idahos Treasure Valley at https://www.boisestate.edu/about/Job Summary/Basic Function:To perform complex clerical, office administration, and public relations assignments; perform related work.Department Overview:This position will support the division of Finance and Operations (F&O). The Mission of the Division of Finance and Operations is: * We serve students and internal and external stakeholders by supporting outstanding learning, teaching and research. * We solve complicated problems, allocate resources to their highest and best use and promote the health, safety and well-being of the university and broader community. * We achieve these results through collaboration and a solution-centered focus consistent with the Blueprint for Success. * We are trustworthy, accessible and responsive advisors to our partners.Visit our webpage to learn more about the division of Finance and Operations.Level Scope:Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.Essential Functions: * Act as the first point of contact for the Finance and Operations VP suite (VPCFO). This includes welcoming and greeting guests upon arrival, notifying appropriate staff of guest arrivals and any specific instructions, coordinating parking arrangements and maintaining an updated visitor list, managing incoming calls and ensuring professional phone etiquette, handling incoming and outgoing mail and deliveries efficiently, and maintaining strict confidentiality regarding sensitive information and communications. Punctuality and regular attendance are essential for this role. * Provide administrative support to Executive Assistant and Finance & Operations (F&O) units as needed. This includes acting as a liaison between departments and external contacts, managing email correspondence, assisting with scheduling and maintaining calendars, preparing meeting agendas and ensuring all necessary materials are available, drafting and formatting memos, letters, and other messaging as needed, assisting in planning and coordinating events, processing travel authorizations and arranging travel, and handling the preparation and submission of expense reports. * Work closely with F&O Units and various departments within the University to foster collaboration and teamwork. * Manage general operations for the VPCFO suite. * Coordinate scheduling and usage of conference rooms, maintaining conference room calendars and equipment to ensure functionality. * Update and manage websites as directed. * Support the tracking and progress of special projects as directed. * Other duties as assigned. * Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information. * Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents. * Exercise discretion and independence in applying policies and procedures. * Responsible for the research, compilation, and organization of materials for administrators use in problem resolution. * Responsibility for financial record keeping including monitoring budgets, preparing financial transactions. * Supervise student support staff or have leadwork responsibilities. * May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.Knowledge, Skills, Abilities: * Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems. * Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.Minimum Qualifications: * Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports. * Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on exam.Preferred Qualifications: * Front desk and customer service experience. * Excellent written and verbal communication. * Proficiency in maintaining confidentiality and demonstrating diplomacy. * Proficiency in calendar management, preference in Google Calendar. * Experience in proofreading and editing documents. * Experience using Boise State systems, including BroncoHub, Perceptive forms, and Wordpress. * Experience using Google Workspace applications, Trello and Microsoft Suite.Salary and Benefits:Salary starting at $19.04 and is commensurates with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/. * Employee contributions: 7.16% University contributions: 11.94% * Health Insurance Premiums https://www.boisestate.edu/hrs/benefits/medical-prescription-dental-and-vision/ * Tuition Fee Waiver: for self, spouse, and dependents https://www.boisestate.edu/hrs/benefits/tuition-fee-waiver-benefit/ * Flexible Spending Accounts * Life Insurance * Time Off * Holidays * Sick Leave * Vacation LeaveRequired Application Materials:Resume and Cover Letter
Company:
Boise State University
Posted:
May 17 on Broadbean
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More About this Listing: Administrative Assistant, VPCFO Suite
Administrative Assistant, VPCFO Suite is a Clerical Administrative Assistant, Administrative Specialist Job at Boise State University located in Boise ID. Find other listings like Administrative Assistant, VPCFO Suite by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant, VPCFO Suite is a Clerical Administrative Assistant, Administrative Specialist Job at Boise State University located in Boise ID. Find other listings like Administrative Assistant, VPCFO Suite by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.