This listing was posted on Professional Diversity Network.
Office Administrative Assistant
Location:
Middletown, CT
Description:
POSITION SUMMARY: The Office Administrative Assistant welcomes and directs guests and callers to the appropriate staff member in a professional and efficient manner while adhering to company protocols and values. The Office Administrative Assistant performs various clerical and administrative functions which support the office/reception area. This position will represent ABH and its services in a positive and professional manner and adhere to ABH's best practices, guidelines, policies and procedures as established, promoting ABH as a leader in behavioral healthcare in all interactions and work. DUTIES AND RESPONSIBILITIES: Maintain the company's front desk reception area, including, but not limited to, welcoming all guests in a professional manner, answering the telephone and directing calls to the appropriate staff member, maintaining guest confidentiality forms; and maintaining conference room schedules; Operate office equipment such as fax machine, copier, and multiline phone system; Operate electronic postage machine; ensure proper postage and delivery of outgoing mail. Order postage and supplies for postage machine. Receive incoming mail; sort and distribute to appropriate programs/departments; Assist with preparation of certified mail and UPS overnight packages. Maintain and match UPS slips with bills; Monitor the use of equipment and supplies for all locations. Ensure that common areas in the office are equipped with the necessary office supplies; Monitor inventory, ordering office supplies when needed and keeping the kitchen stocked and tidy; Report minor building issues to maintenance for resolution; Prepare various correspondence and forms as needed; Order food and beverages for onsite meetings; assist with set-up and take down when needed; Prepare bulk mailings; print envelopes, stuff letters and gift cards, brochures etc as needed; Run reports for various departments as needed; Maintain employee telephone list; Maintain confidentiality of all client protected health information and adheres to all HIPPA related to policies and procedures; Perform other tasks/responsibilities as requested to support the business operations. Demonstrate ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds. EDUCATION AND EXPERIENCE REQUIREMENTS: High School Diploma or GED required; Certificate in Secretarial Studies or Associates Degree in general business preferred; 2 - 3 years demonstrated experience in an office setting managing reception area; Attend annual Conflict of Interest training. KNOWLEDGE/SKILLS/ABILITIES: Demonstrated knowledge of clerical and administrative procedures; Experience with multi-line phone system; Ability to communicate with internal staff and external guests in a professional manner; Must possess "can-do" attitude, positive demeanor and welcoming personality; Strong written and verbal communication skills required; Excellent interpersonal skills and demonstrated ability to provide optimum customer service; Must be flexible and possess cultural awareness; Must possess strong organizational skills and attention to detail; Proven ability to handle multiple tasks and meet deadlines; Excellent computer skills with demonstrated proficiency in Microsoft Office Package (MS Word, Excel, Outlook) and the internet. PI2bcb588a1732-29448-34386208PDN-9bf5aaf6-7a81-47a0-a9cd-81ee45a43621
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More About this Listing: Office Administrative Assistant
Office Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Advanced Behavioral Health located in Middletown CT. Find other listings like Office Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Office Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Advanced Behavioral Health located in Middletown CT. Find other listings like Office Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.